July 2016 minutes

MINUTES of a meeting of CARHARRACK PARISH COUNCIL held at the Mills Hall, Carharrack, on Monday 18th July, 2016.



Present: Councillors

Mrs. B. Williams (Chairman)

Miss V. Aldridge

Mrs. V. Chown

Mrs. J. Constable

G. Garbett

Mrs. J. Gardiner

C. Martin


Clerk: T. Reynolds


Apologies received from: N/A


Also present:

Cornwall Councillor M.A. Kaczmarek; D. Dyer, J. Dyer, R. Evatt, C.Cottell, L.Newman


Mr. Dyer queried the ownership of the small triangle of grass covered land adjacent to the Mills Hall car park since he had visited County Hall to make this enquiry and had been bounced from officer to officer but ended up without an answer. The Clerk confirmed that he had, a little while ago, requested a Land Registry check via Charlotte Caldwell, Community Link Officer with Cornwall Council, and had received evidence that the land is in the ownership of Cornwall Council.

Mr. Cottell wished to remind those in attendance of the Carharrack Neighbourhood Watch Coffee Morning which is to take place on Saturday morning, 13th August, from 10.00 until noon. Wearing his Parish Footpaths Officer hat, he confirmed that all paths he had used recently had been well trimmed by this Council’s contractor. He was thanked for this information.

Mr. Evatt thanked Cornwall Councillor Kaczmarek for arranging to have vandalised signage, regarding motor cycles not being ridden on footpaths, suitably replaced. He reported another such sign at the junction of Squire Lane and Footpath 13 being in a wobbly condition – C.C. Kaczmarek requested an e-mail from him concerning this so that the matter could be followed-up.

In his monthly report, Cornwall Councillor Mark Kaczmarek indicated that:



Cllr. Mrs. Williams declared an interest in matters involving I.C.E.



It was RESOLVED that the minutes of the meeting held on 20th June, 2016, are a true and accurate record of proceedings and they were duly signed by the Chairman. Additional copies were made available for Carharrack Stars, Carharrack Club and the Mills Hall.








500 Mr. B. Buist, Harpenden, Trevarth Road – Proposed dormer including juliet balcony




501 Mr. & Mrs. D. Newman, 8 Croft Row – Use of land for the stationing of a chalet as an affordable dwelling

Land at Trelowen, Trevethan.

An e-mail had been received from Mr. S. Bott, Agent for the applicants, querying the wording of this Council’s

submission to the Planning Department following consideration at the June meeting at which he had attended and taken

notes and which reflected that this Council was not objecting to the application. Councillors, however, resolved that the

wording submitted accurately covered this Council’s observations. The Clerk to respond to Mr. Bott appropriately.




An invoice had been received from Mark Herman, Contractor, for the first round of footpath strimming in the parish. In view of Mr. Cottell’s observations in Public Clinic and those of the Clerk who had also viewed some of the cut paths, it was RESOLVED to settle this account at the same time requesting the cutting of the single section of Footpath 8 mentioned by C.C. Kaczmarek in his monthly report.

Carn Marth Trust

Cllr. Garbett gave a full report on the activities of C.M.T., accepting that it would be a good idea to place their advertising posters on our own notice boards. Bulgarians had been found fishing from the pool at Carn Marth and then cooking and eating their catch at the water’s edge. They had apologised when informed that this is not acceptable. A licence is required for fishing from the pool, costing £27 for an adult and £16 for the under fives with a £4,000 fine for offenders. It appeares that one of the signs indicating that vehicles are not permitted to be driven up to the carn has been tampered with – the Clerk to follow-up.

Highway Matters

Both the Clerk and Cllr. Garbett had noticed that the large motor home previously parked for extended periods in the Parish Council owned lay-by at The Shute has recently appeared again for over a week and the Clerk had made two visits to the owners of the vehicle to discuss the matter, on the second occasion finding someone at home. The owners indicated that they had not found the time to remove the vehicle following a holiday trip but defended what they saw as their right to park there. It was RESOLVED to wait to see if this situation reoccurs in the future and if it does to take measures to prevent it doing so again.

Following a complaint from Cllr. Miss Aldridge, the Clerk had written to Ben Dickinson, Cormac Solutions, requesting the annual cutting back of vegetation along the highway side of the Allotments at Sparry Lane. Mr. Dickinson had responded that as Cornwall Council owned the Allotments it would be for them to arrange the cutting. Properties Department of C.C. had then advised the Clerk that they had no funds to pay for such cutting. Mr. Dickinson was informed of this situation by the Clerk who then said that he would have the stretch of road checked by one of his inspectors to establish if cutting back is needed. C.C. Kaczmarek had been copied into the correspondence and as included in the in his monthly report above, the hedge is to be trimmed by Cormac.

Litter Picking

Nothing to record.

Recreation Ground

The Chairman reported that the item of play equipment removed for repair by Cornwall Council has still yet to be returned. C.C. Kaczmarek indicated his disapproval of this situation, reflecting that there is an individual C.C. officer who is extremely slow in responding to matters concerning the Recreation Ground. He requested a further e-mail from the Chairman setting out the situation.

Carharrack News Quarterly Magazine

The Chairman reported that Roger Benney is in an advanced stage of selling his home and so there is a real need to find a replacement editor without delay. There had been no response to advertisements placed in the West Briton by the Clerk. Cllr. Garbett then indicated that he was considering taking on the role and it was agreed that the Chairman would inform Mr. Benney so that the two could get together to talk over the work involved in the quarterly preparation of the magazine. Councillors expressed their thanks to Cllr. Garbett for his kind gesture.

C.C. Kaczmarek and Cllr. Mrs. Constable left the meeting at this point, 8.15 p.m.

Grass verge adjacent to the Mills Hall car park

As resolved at the last meeting, the Clerk had hand delivered a letter to all the occupants of Croft Row indicating that there had been an agreement made with the Mills Hall Trust that trade vehicles could be parked in their car park during work on the cottages rather than on the grass verge. A written response had been received from an elderly resident of one of the cottages but after a visit by the Clerk, all appeared to be well. The Clerk to follow-up with Cornwall Council, owners of the verge, whether they would be willing for this Council to sponsor a bench seat being placed on the site.



With regard to the invitation by SUEZ to arrange a site meeting, as recorded above in Cornwall Councillor’s Report, it was established that almost all Councillors would be interested in attending. It was RESOLVED that the Chairman indicates this to C.C. Kaczmarek so that when a date is decided upon, as many as are free on the selected day will attend.


Nothing to record.



The Chairman reported that she and Cllr. Miss Aldridge had walked from plot to plot at the Allotments in an attempt to make fees charged for each plot a little fairer, it having been noticed that some people are paying more/less than others for plots of equal size, and their proposed fees for the 98 plots shown on a list. They had not calculated the net result of the re-charging but from a speedy calculation at the meeting it was concluded that income would fall as a result of the revised charges. The new fees would be introduced from the new Allotments Year commencing in October. It was decided to hold the Annual Meeting of Plot Holders on Saturday morning, 29th October starting at 10.00 a.m. – the Clerk to book the Mills Hall main room.




ALLOTMENTS (continued)

The Chairman indicated that there are some plot holders who are treating the Annual Allotments Competition, which has been operating since 1991, in far too serious a manner rather than in the light hearted spirit it has been over all the years and were seeking for the awarding of prizes to be discontinued. Reluctantly, Councillors RESOLVED to go along with this, the Clerk

to cancel the arrangement already made for judging to take place on the following morning.

A request had been received for an ‘easy start’ mower to be provided for the cutting of the inter-plot grass by elderly female plot holders but the availability of such a machine was doubted. The Clerk commented that the provided machines are not difficult to start if they are primed properly but he would make enquiries about ‘easy starters’.


  1. Pound Footpath. Nothing to record.
  2. Pound Field and building. Cllr. Garbett indicated that he is pleased with the way the field is developing following the

recent bramble cutting and burning session but more clearance may be necessary later in the year.

  1. Mining Villages Regeneration. A request for a payment of £100 as a donation by each Parish Council involved in the M.V.R. Group towards a Grant Fund had been received and after an explanation by Cllr. Martin on how this funding is allocated it was RESOLVED to make the donation.
  2. Footbridge. The Clerk had challenged, via C.C. Kaczmarek, the length of time it is taking to have this structure repaired by Cornwall Council. A response had been received from Jon Walters, Project Manager (Structures), Cormac Consultancy, reflecting that the bridge is Grade II Listed and repairs have to be agreed by C.C.’s Historic Environment Section. A Heritage Impact Assessment has to be carried out and this is currently being undertaken by the Cornwall Archaeological Unit. On the assumption that Listed Building Consent is forthcoming without too many concerns, Mr. Walters was hopeful that a Works Instruction will be issued for the repairs “to be completed as soon as possible.”
  3. Park Stenak. Nothing to record.
  4. Bus Shelters. Nothing to record

7. Mills Hall. Nothing to record.

8. Museum. Nothing to record.

9. Village Leaflets. Nothing to record.



1. C.C. – Libraries & One Stop Shops. Latest developments For circulation

2. C.C. – Blue Badge Holders Free Parking For circulation

3. Clerks & Councils Direct magazine – Summer edition For circulation

4. St. Day P.C. – Draft minutes for July meeting For circulation

5. Gwennap P.C. – Minutes for May & June meetings For circulation



Cheques were signed for:

£500.00 M.P. Herman Footpath maintenance – first payment

£100.00 M.V.R. Group Donation to Grant Fund


It had not been possible for Cllr. Martin to carry out an Internal Audit for the quarter ending 30th June, 2016, because the necessary bank statement, issued on 18th of each month, had not been received by the Clerk.



Monday, 19th September


The meeting closed at 9.10 p.m.